Spring 2018 WISE-Decade data collection has begun

The first data collection of 2018 is now in progress. On January 3, 2018, LTSB emailed all the current county contacts to inform them that the WISE-Decade site is unlocked. The spring 2018 collection period runs through Friday, January 19, 2018. All Wisconsin counties must submit their ward level GIS data by that date.

NOTE: On January 4th from 9am-12pm the site will be down for maintenance. During this time all accounts will be locked. We apologize for any inconvenience.  

The first data collection of 2018 is coming up soon!

On December 21, 2017, LTSB emailed each Wisconsin County Clerk and Land Information Officer (LIO) asking them to update their current county contacts in WISE-Decade.  On December 27, 2017, LTSB emailed all the current county contacts their WISE-Decade username and password.  Please be aware that these logins will not be activated until the beginning of 2018!

Below is a copy of the email sent to each county:

From: WISE-Decade 
Sent: Thursday, December 21, 2017 2:00 PM
Subject: WISE-Decade Data Collection Reminder

Hello County*,
Wisconsin Counties are required by Wisconsin State Statute to submit ward level geographic information system (GIS) data to the Legislative Technology Services Bureau (LTSB) twice a year, in January and July. 
The first data collection of 2018 begins Wednesday, January 3, 2018, and ends Friday, January 19, 2018.

Please login to WISE-Decade to update your current county contacts.  If unprompted to update your contacts after logging in, click 'Update County Contact Info'.  Below are your currently listed contacts:
• LIO@county.gov* 
• CountyClerk@county.gov*

Please find your WISE-Decade credentials below: 
Username: County*
Password:  password*

For more information on this project, please visit our website at: 
 http://legis.wisconsin.gov/ltsb/gis/wise-decade/

Please contact the LTSB GIS team with any questions or contact updates at: support.wisedecade@legis.wisconsin.gov

Thank you!

LTSB GIS

*These are placeholder examples for the blog.  

Municipalities: Please Confirm/Update Contact Information

The U.S. Census Bureau is asking each municipality in the state of Wisconsin to please update and/or confirm the contact information for their highest elected official. Updates to this contact information must be done by the municipality. All county and municipal updates regarding boundaries are handled by the state (LTSB) and the county in which your municipality resides.

Contact Information Form:
https://www.census.gov/geo/partnerships/bas/bas_ar_form.html

If you have any questions please call LTSB at (608) 283-1830.

Below is a copy of the email the U.S. Census Bureau sent to each municipality:

December 20, 2016

BAS ID: 12345678910 Your Town

Your Name
Your Position
Your Address
City, State

The U.S. Census Bureau is now conducting the 2017 Boundary and Annexation Survey (BAS). Do not miss your opportunity to participate in the 2017 BAS and ensure that the Census Bureau has current and accurate boundary, legal name, and governmental status information for your government.
We strongly encourage your participation in the 2017 BAS for the following reasons:

• The federal government allocates more than $400 billion in federal funds annually for infrastructure, programs, and services based on Census Bureau data.
• Responding to the 2017 BAS ensures your local government receives the funds for which it is entitled and has the best data available for its decision-making processes.
• Legal boundaries determine your government’s population count every year in the American Community Survey (ACS), the Population Estimates Program (PEP), and in the Decennial 2020 Census.
• The 2017 BAS is your last opportunity to ensure that your boundaries are correct and all addresses are available for review in the 2020 Census Local Update of Census Addresses Operation (LUCA). For more information on LUCA, please visit the Web site below.The Census Bureau and your state or county representative is collaborating to consolidate responses to the BAS. The representative has agreed to report all boundary updates, legal name changes, and governmental status updates to the Census Bureau.

Action Step: 

• (1) Click on the Web site link below

• (2) Confirm and update your contact information and the contact information for your government’s Highest Elected Official by filling out the annual response form online or via email. 

Click here to go to the Web site

NOTE: Because your government participates in a consolidated BAS agreement, the Census Bureau will not provide you with additional BAS materials.
Thank you for your participation in the BAS.

CONTACT INFORMATION

Questions for your consolidated BAS representative can be directed to:

Name: Mr. Tony VanDerWielen
Position: GIS Team Manager
Department: Legislative Technology Services Bureau
Shipping Address: 17 W Main St Ste 200
City, State, Zip: Madison, WI 53703-3305
Phone: 608-283-1817
Fax: 608-267-6763
E-mail: tony.vanderwielen@legis.wisconsin.gov

General BAS questions can be directed to:

Email: geo.bas@census.gov
Phone: 1-800-972-5651
Web site: https://www.census.gov/programs-surveys/bas.html

WISE-Decade Video

Usernames and Passwords have been emailed to counties

On December 29, LTSB emailed each County Clerk and LIO their WISE-Decade username and password. Please be aware that these logins will not be activated until the beginning of 2016!

Below is a copy of the email sent to each county:

Hello,

Wisconsin counties are now required by state statute to submit ward level geographic information system (GIS) data to the Legislative Technology Services Bureau (LTSB) twice a year; in January and July. LTSB has created the WISE Decade system to assist and facilitate compliance with these statute changes.

Please find your WISE Decade credentials below:

        Username: (your county)
        Password:  (your password)

        (Note: User logins are not available on the WISE Decade system until the beginning of 2016)

Collection will begin on: Monday, January 4th, 2016
And will conclude on: Monday, January 18th, 2016

For more information on the statute changes and this project please visit our website: http://legis.wisconsin.gov/ltsb/gis/wise-decade/.

If you have any application support or data questions, please e-mail the LTSB GIS team at: support.wise-decade@legis.wisconsin.gov.

------------------------ Additional Submissions ------------------------

School District Collection

The WISE - Decade system can now be used to submit School District information to the Department of Public Instruction (DPI). Please visit http://dpi.wi.gov/gis/school-district-boundaries for program details and data requirements. For more information you may contact Sam Kong at: sameth.kong@dpi.wi.gov.

Thank you,

The LTSB GIS Team
Wisconsin Legislature

WISE-Inspector: data preparation tool for WISE-Decade CBAS

What is the WISE-Inspector? 

The Consolidated Boundary Annexation Survey (CBAS) module of the WISE-Decade platform requires county ward data to be submitted in a specific way. The WISE-Inspector was developed by Legislative Technology Services Bureau (LTSB) to assist in preparing this data for CBAS submission. It is not required to be used in the submission process but is meant to streamline data preparation by assisting in checking the geometry and the required fields. 

 

The WISE-Inspector tool performs several basic checks to make sure the required data is present and in the proper format for the CBAS module. Data is required to have a valid projection and be in polygon vector format. Additionally, the CBAS module requires three fields to be present and populated within the input ward layer. These are:

1. WardID, a unique identifier of the wards
2. COUSUBFP, the census code defining the municipality
3. SuperID, the identification code for the county supervisory districts.

WISE-Inspector checks for these fields when you import your data and assists in populating these fields. If these fields are populated and your data's geometry is satisfactory then using WISE-Inspector is not necessary. You can just zip up your ward shapefile and submit it to the WISE-Decade platform!

How do I download WISE-Inspector?

The WISE-Inspector tool can be obtained from LTSB’s website: http://legis.wisconsin.gov/ltsb/gis/wise-decade.  The tool is currently available for Esri's ArcMap version 10.3. 

To install the add-in, make sure that ArcMap is not open and double-click on the file "WISE_Inspector.esriAddIn". A screen will pop-up asking if you do in fact want to install the software and select "Install". Open up ArcMap and right-click on the top of the page and you should see a drop-down list of all the toolbars you can add; scroll down to "WISE-Inspector" and make sure it is checked. When the icon (shown below) appears, click on it to open the WISE-Inspector.

 

Help Documentation

If you need help using the WISE-Inspector tool, please refer to: WISE-Inspector Add-In Tool Documentation

BAS/C-BAS WISE-Decade Update

Hello all,

Over the last week we have had several counties using the C-BAS application on the WISE-Decade software platform.  Here are some things we would like to pass along to you:

1.) Only one data set needs to be submitted to the C-BAS tool.  Although we would like you to submit your data that the Municipal Ward level, if this data is not as accurate as your current Municipal layer, please submit your Municipal layer instead. 

• If you submit your current Municipal layer instead of Wards, you will still need to add the "COUSUBFP" and "WARDID" (this field would be blank) fields to your data.
• If you do not know your "COUSUBFB" information for your county, please use the file attached to the e-mail from LTSB as a look-up.

2.) Once your data is loaded into the system, you will only need to document your county's annexations.  All other differences between your local data and the Census data are automatically coded as spatial corrections. 


3.) In order to submit your data to the Census Bureau, you will need a "token" for their new SWIM website. 

• If you do not have a token, follow this link:  http://www.census.gov/geo/partnerships/bas/bas_ar_form.html
• Enter your BASID (when you complete your documentation of annexations, the BASID for your county will be included in the e-mail that has your “Change” file attached).
• Enter your entity name (example…Dane County).
• In section 1, you will need to fill out the contact information of your highest elected official in your county.
• In section 2, fill out your contact information
• In section 3, choose “Our government HAS boundary changes to report. We will submit digital files or will follow submission methods on the BAS website”.
• After you submit this data, you should receive a SWIM token for your county in 5 days or less.

4.) To check the statewide progress of this project please use the following links:

• Wisconsin Spring 2015 MCD Layer: http://bit.ly/1G9600N
• Wisconsin Spring 2015 Ward Layer: http://bit.ly/1xu2Tr2

The maps above are automatically updated when a county participates in the BAS program using the WISE-Decade software platform.

Once again if you have any questions please contact me or my team at:  support.wisedecade@legis.wisconsin.gov.

If you have specific questions for individual team members, please use the following contact information: http://legis.wisconsin.gov/gis/contact

Thanks, 

Tony