Below is the e-mail notification sent to all County Land Information Offices and County Clerks on Monday, December 29th, 2014:
Hello Wisconsin County Clerks and Land Information Offices,
The LTSB Boundary and Annexation Tool, previously made available as an Esri Add-In, is now available as a web application. This web application will replace the Add-In for counties participating in the 2015 CBAS program. The documentation for this web application has been attached to this e-mail and will also will be available here. This application requires no installation, no Esri license, and can be accessed from anywhere there is an internet connection. County accounts will become active after login and passwords have been e-mailed. This application can be accessed at https://wisedecade.legis.wisconsin.gov.
We are asking the 48 counties that are currently signed up for the CBAS program to use the WISE-DECADE web portal to complete their CBAS submissions. All 72 counties will have access to the WISE-Decade web portal and the CBAS application. For counties without a CBAS agreement, you may still document any annexations and turn your change files into the Census Bureau. Your changes can still be incorporated into the Census Data if communities in your county didn’t submit data as part of this program.
We are also asking that counties try and use the following timeline for their submissions. This timeline follows the statute changes that would be in effect on January 1st, 2016.
2015 Program Timeline
January 1, 2015
- The 2015 Boundary and Annexation Survey Program begins.
January 12, 2015
- The WISE-Decade CBAS web application will be released.
- Counties login to the WISE-Decade web portal, upload their current municipal ward layer, and document any annexations that occurred between January 1st, 2014 and December 31st, 2014. Any annexations missing in the Census data prior to January 1st, 2014, should also be documented.
- BAS change files generated from the CBAS web application will be e-mailed to the designated county user once annexation documentation is completed.
January 30, 2015
- Target date for county clerks to submit data to LTSB using the WISE-Decade for “snapshot” of January 1st – December 31st 2014.
February 16, 2015
- LTSB will publish statewide municipal and ward boundaries to our Open Data Portal found here: http://legis.wisconsin.gov/ltsb/gis/data
- REST feature services will also be made available at MCD and Ward level, and will be live updated as data is submitted.
March 1, 2015
- Deadline for BAS submissions to the Census Bureau that will be included in population estimates and the American Community Survey (ACS).
March 31, 2015
- Deadline for BAS submissions to the Census Bureau. Change files generated from the CBAS web application should be sent to the Census Bureau on or before this date.
July 15, 2015
- Counties will login to the WISE-Decade web portal and upload a current municipal ward layer: http://legis.wisconsin.gov/ltsb/gis/wise-decade/
August 1, 2015
- LTSB will publish statewide municipal and ward boundaries to our Open Data Portal found here: http://legis.wisconsin.gov/ltsb/gis/data
- REST feature services will also be made available at MCD and Ward level, and will be live updated as data is submitted.
Wisconsin Statute Changes
To help coordinate and support efforts to make the Census Bureau’s TIGER geography align more closely with local datasets, the Legislative Technology Services Bureau (LTSB) and the Legislative Reference Bureau (LRB) have proposed changes to the state statutes. These changes will alter the way municipal and ward boundaries are collected in Wisconsin.
Here are some of the highlights the bill:
Current Law (During the Local Redistricting Period)
- After the decennial Census data is received and distributed by the Legislature, municipalities over 1,000 persons are required to divide into municipal wards.
- All municipalities that divide into wards must send information to the county clerk, or the board of election commissioners.
- Within 5 days after adoption, or enactment, of an ordinance, or resolution, under this section, the municipal clerk shall transmit one copy of the ordinance or resolution to the county clerk of each county in which the municipality is contained, accompanied by the list and map.
- If the municipality is over 10,000 persons, they must also send a copy of this information to the Legislative Reference Bureau (LRB).
Changes (During the Local Redistricting Period):
- Municipalities over 10,000 in population are no longer required to send a copy of ward information to the LRB.
- Municipalities must send a report confirming the boundaries of the municipality and each ward within the municipality to the county clerk by October 15th.
- This report must contain a map showing the municipal and ward boundaries, and a list of the census block numbers of which the municipality and each of its wards are comprised.
- The county clerk or board of election commissioners must provide LTSB a report confirming the boundaries of each municipalities by November 1st.
- The report must include a list of the census block numbers of which the county, each municipality, and all the wards within the county are comprised.
- This report must be in an electronic format that is approved by LTSB.
- Municipal boundaries that are incorrect in the Census Bureau’s data may be corrected by creating a ward from the area that intersects the current, accurate municipal boundary and the boundary used by the Census.
Changes (During all other years):
- The bill directs each county clerk, or board of election commissioners, no later than January 15th and July 15th of each year, to transmit to the LTSB, in an electronic format approved by LTSB, a report confirming the boundaries of each municipality, ward and supervisory district within the county as of the preceding “snapshot” date of January 1st or July 1st respectively.
- The bill provides that, upon receipt of the information from each county clerk or board of election commissioners at each semi-annual reporting interval, LTSB must reconcile and compile the information received into a statewide database consisting of municipal boundary information for the entire state.
- The bill also directs LTSB to participate, on behalf of the state, in geographic boundary information programs when offered by the U.S. Bureau of the Census.
Summary
The Wisconsin Legislative Technology Services Bureau will:
- Use ward and municipal boundary datasets directly from the county
- Provide applications and support
- Create and update the statewide layers based on the county/GAB’s required cycle
- Be the steward of this data and make it available on our website to anyone who needs it
- Submit data and coordinate with the Census Bureau in regards to any data improvement programs
Please let me know if you have any questions!
Thank you,
Tony
Tony J. Van Der Wielen
Legislative Technology Services Bureau
GIS Manager
Liaison to the U.S. Census Bureau - Redistricting Data Program
Phone: 608-283-1817
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